This privacy policy notice is served by Sarah Seymore under the website www.german-proofreader.co.uk. The purpose of this policy is to explain to you how I control, process, handle and protect your personal information through the business and while you browse or use this website. If you do not agree to the following policy you may wish to cease viewing / using this website, and or refrain from submitting your personal data to me.
Policy Key Definitions
- “I” refers to my business.
- “You” and “the user” refer to the person(s) using this website.
- GDPR means General Data Protection Act.
- PECR means Privacy & Electronic Communications Regulation.
- ICO means Information Commissioner’s Office.
- Cookies mean small files stored on a user’s computer or device.
Key Principles of the GDPR
My privacy policy embodies the following key principles: (a) Lawfulness, fairness and transparency, (b) Purpose limitation, (c) Data minimisation, (d) Accuracy, (e) Storage limitation, (f) Integrity and confidence, (g) Accountability.
Collecting Your Personal Data
- I may collect certain personal information from you when you
- enter into a contract with me
- use my products and services
- contact me directly for any reason, including enquiring about or purchasing my services, requesting further information, seeking assistance or reporting a problem with my website
- when you subscribe to receive my alerts and newsletters, participate in my promotions, competitions and surveys (if agreed), and filling in forms and applications.
Processing of Your Personal Data
Under the GDPR (General Data Protection Regulation) I control and / or process any personal information about you electronically using the following lawful bases. I am exempt from registration in the ICO Data Protection Register because I handle personal data only for core business purposes of advertising marketing and PR and accounts and record keeping.
Storage and Retention of Your Personal Data
I will retain your personal data for as long as is necessary for the purpose it was collected, i.e. for the duration of your contract or trading relationship with me, or longer where it is lawful to do so. Periodically when an account has been inactive for over two years the data is deleted.
Sharing Your Information
I do not share your information with third parties. If, as determined by me, the lawful basis upon which I process your personal information changes, I will notify you about the change and any new lawful basis to be used if required. I shall stop processing your personal information if the lawful basis used is no longer relevant.
Your Individual Rights
Under the GDPR your rights are as follows:
- the right to be informed
- the right of access
- the right to rectification
- the right to erasure
- the right to restrict processing
- the right to data portability
- the right to object
- the right not to be subject to automated decision-making including profiling.
You also have the right to complain to the ICO [www.ico.org.uk] if you feel there is a problem with the way I am handling your data. I handle subject access requests in accordance with the GDPR.
Data Security and Protection
I ensure the security of any personal information I hold by using secure data storage technologies and precise procedures in how I store, access and manage that information. My methods meet the GDPR compliance requirement.
I do my very best to ensure the security of personal information held by me to protect your information from unauthorised access, use, modification, destruction or disclosure. Access to personal information is restricted to myself. I regularly review and update my security measures considering current technologies.
Fair and Transparent Privacy Explained
I have provided some further explanations about user privacy and the way I use this website to help promote a transparent and honest user privacy methodology.
Email Marketing Messages and Subscription
Under the GDPR I use the consent lawful basis for anyone subscribing to my newsletter or marketing mailing list. I only collect certain data about you, as detailed in the “Processing of Your Personal Data” above. Any email marketing messages I send are done so through an EMS (email marketing service provider). An EMS is a third party service provider of software / applications that allows marketers to send out email marketing campaigns to a list of users.
Email marketing messages that I send may contain tracking beacons / tracked clickable links or similar server technologies in order to track subscriber activity within email marketing messages. Where used, such marketing messages may record a range of data such as: times, dates, IP addresses, opens, clicks, forwards, geographic and demographic data. Such data, within its limitations, will show the activity each subscriber made for that email campaign.
Any email marketing messages I send are in accordance with the GDPR and the PECR. I provide you with an easy method to withdraw your consent (unsubscribe) or manage your preferences and the information I hold about you at any time. See any marketing messages for instructions on how to unsubscribe or manage your preferences. You can also unsubscribe from all MailChimp lists by contacting the EMS provider.
Third-Party Links
This website may include links to third-party websites, plug-ins and applications. Clicking on those links or enabling those connections may allow third parties to collect or share data about you. I do not control these third-party websites and are not responsible for their privacy statements. When you leave our website, I encourage you to read the privacy policy of every website you visit.
Updating This Privacy Notice
I strive for continuous improvement in my services, processes and protecting data subject rights. I will therefore update this privacy notice from time to time. Therefore, I advise you to check this notice on a regular basis, or if requested I will send it to you on a regular basis.
Last updated: 27/07/2020